Make sure you’re considering this aspect of your governance program when publishing retention policies.Īs always, thank you for your insight! With the upcoming changes in August that will allow users to delete content even when there is a retention label applied with a result of a copy going to the PHL, any recommendations on best approach to manage the content that had the wrong labels or were intentional deletions because of multiple copies or drafts? The concern is that anything in the PHL would be discoverable, we also can’t restore it from PHL to correct a retention label and if our organization legitimately deleted content that then shows up in PHL, that could be an eDiscovery nightmare especially when users think they have cleaned up their libraries but in fact the content is just hidden from them.
Storage management is an important task for SharePoint Administrators and should be part of your overall information governance program, particularly if you have long-running retention policies adding items to PHLs in sites across your tenant. Refer to this link for increasing the limit for user(s): Set the default storage space for OneDrive users. For most subscription plans, the default storage space for each user’s OneDrive is 1TB however, depending on the number of licensed users and your plan, this can be increased up to 5TB. Note: a similar situation can happen in a user’s OneDrive site as it uses the same PHL mechanism to retain content. Reference: Add storage space for your subscription.